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Sponsor (Name of Working Group or Standing Committee): Coordinating Committee

Presenter (Name, address, phone number, email): Coordinating Committee

Subject (10 words or less): Confirm Quorum, Affirm Agenda

Background and Purpose: (100 words or less; include relationship, reasons and/or justification to the GP): GPCA Bylaws governing confirmation of quorum and affirmation of agenda are:

Section 5-4. Quorum
5-4.1 Quorum
A quorum exists for the purpose of opening a meeting when 2/3 (rounding to the nearest whole number) of the regions containing active counties are represented.
5-4.2 Criteria for active county status
For the purposes of this section, an active county shall be defined as fulfilling at least one of the following conditions:

a) The county has a County Council;
b) The county has sent delegates to at least two of the last three meetings;
c) The county has held a General Meeting within the last six months in which at least eight registered Greens were present, and delegates to the General Assembly were chosen. The county must notify the State Coordinating Committee that the General Meeting has taken place.

5-4.3 Quorum for decision-making
A quorum for decision making exists when 80% of registered delegates are present.
a) Delegates shall sign in at the beginning of each session, identifying region and county.
b) Facilitators shall conduct a roll call to establish a quorum at the beginning of each plenary session.

Section 5-3. Agenda
5-3.1 Proposed agenda
Establishing agenda for all regular General Assembly meetings and special meetings is the responsibility of the Coordinating Committee.
5-3.2 Draft agenda
The CC has the task of collecting items, proposing an agenda and circulating a draft at least 3 weeks in advance of a meeting.
5-3.3 Agenda package
The agenda package shall include General Assembly committee draft proposals submitted by a General Assembly committee coordinator for pre-meeting consideration by the locals.
5-3.4 Agenda ratification
Ratification of the proposed agenda and times shall occur at the beginning of the Saturday session.


Proposal (200 words or less): Confirm Quorum, Affirm Agenda